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Faculty myPortal Guide
The Chatham University student information system is CampusVue. The Faculty MyPortal is a ‘front-end’ view of the student information housed in the CampusVue system. This document will show you how to log in, navigate through the interface, and perform common tasks such as taking attendance, entering grades, using contact manager, and searching for student information.
Logging in:
- To access the Faculty MyPortal, open a web browser (Chrome preferred) and visit: https://portal.chatham.edu
2. Select the Faculty Portal Login button on the right, go to Faculty Portal Homepage:
3. Enter the login credentials that were supplied to you. If you have difficulties logging in or have forgotten your password, please contact the Help Desk at 412-365-1112
4. The Faculty MyPortal home page will appear.
- Notice the navigational tabs along the left of the window. Each of these tabs will be discussed in further detail later in this document.
- The far-right side of the window contains a Student Search box that allows you to search for student information.
- The center of the window houses News items (many of which will be geared toward students) and your Classes for the term.
There is a link in the upper right corner for logging out.Please be sure to click the ’Logout’ link when you have completed your session.
There are also several links in the bottom of the window that may be helpful to you.
Overview of the MyPortal Tabs:
- My Profile
- Staff Information – A display of your contact information that can be updated on myChatham using the “Update Directory” button.
- My Students
- Student Information - Searching for a Student
You will be able to view student information for those you advise or are teaching in a course. There are several ways to search for a student in order to view their student information.
- Recent Students list
As you search for and view student information, your Recent Students list will grow. You can view student information for a student in your Recent Students list by going to the Student Information link and selecting the student from the Recent Students drop down menu.
b. Student Search (simple)
From the home page of your myPortal, you may also perform a simple search for a student based on their name, student id or email address. Enter the student information you want to search on and click the Search button.
c. Student Search (advanced)
The advanced search for students allows you to search by several more fields, including program and enrollment status. You can access the Advanced Search form by clicking on the Advanced Search link in the Student Search box on the home page or by clicking the Find Student button (next to the Recent Students dropdown menu).
You may also view a student’s schedule by first searching for the student you want to view and then clicking on the ‘Student Schedule’ link under the ‘My Students’ tab.
- My Classes
Your class schedule can be viewed by clicking on the ‘Class Schedule’ link under the ‘My Classes’ tab. Classes such as internships, independent studies and tutorials that do not have scheduled class meeting times will be displayed in list format first.
Be sure to choose the appropriate semester to view by selecting it from the Term drop down menu.
You will then have the option to view your class schedule in either a Weekly or List format. You may change views by clicking on the ‘View by’ List or Week links.
The ‘Gradebook’ link under the ‘My Classes’ tab allows you to obtain information such as rosters for the classes you are teaching. This is also the area in which you will post attendance, mid-term and final grades. The Gradebook functions are discussed in greater detail in the next section, Common Tasks in the Faculty MyPortal of this document.
4. Campus Info
There are several links provided for convenience from myPortal. These include the Chatham Intranet (myChatham), Brightspace, Chatham Shuttles, etc. You will have to provide your login credentials to enter these systems.
Common Tasks in the Faculty MyPortal:
1. Obtaining Course Information
- You may view rosters, post attendance and grades by using the ‘My Classes’ tab, then choosing the ‘Gradebook’ link.
A. You will then need to select the appropriate semester from the drop down menu (if you are teaching within multiple terms).
B. Next, click on the course title for the course you wish to post or view information for.
C. Either of these links will take you to the Gradebook page for the course which contains details for the course and tabs for posting attendance, midterm grades and final grades.
2. Printing Class Rosters
- Class rosters may be printed from the Post Attendance page by clicking on the Print Page button.
3. Posting Grades
Midterm Grades
The due date for posting mid term grades will be broadcast to faculty for each term.
- Click on the ‘My Classes’ tab and then select the ‘Gradebook’ link. Select the appropriate semester from the drop down menu and click on the course name you wish to grade.
NOTE: If you do not see the course you would like to enter grades for listed, check the term on the “View Course List for Term” drop down.
- Once you have found the course you wish to grade, select the tab for ‘Midterm Grades’.
- Each student registered for your course will appear with a drop down menu for grade selection.
- Select the student’s midterm grade from the drop down menu.
- When you have completed entering your midterm grades, click the Post Midterm Grades on the bottom of the page.
NOTE: You may choose to enter all midterm grades at one sitting or in multiple sittings. Once you have entered and posted a grade for a student it cannot be changed on the myPortal. If you need to change a grade that has already been posted, please contact the Registrar’s office.
4. Posting Final Grades
The due date for posting final grades will be broadcast to faculty for each term.
1. Click on the ‘My Classes’ tab and then select the ‘Gradebook’ link. Select the appropriate semester from the drop down menu and click on the course name you wish to grade.
NOTE: If you do not see the course you would like to enter grades for listed, check the term on the “View Course List for Term” dropdown.
2. Once you have found the course you wish to grade, select the tab for ‘Final Grades’.
3. Each student registered for your course will appear with a drop down menu for grade selection. Select the student’s final grade from the drop down menu.
4. When you have completed entering your Final Grade grades, click the Save Final Grades button on the bottom of the page.
5. You may choose to enter all final grades at one sitting or in multiple sittings. Once you have entered and posted a grade for a student it cannot be changed on the MyPortal. If you need to change a grade that has already been posted, please contact the Registrar’s office.
5. Using Contact Manager
1. On the My Home Page, click the button at the top to “Find Student”
2. A new window will pop up. You can search students by name, SSN, email address, or student ID. Click “Search”
a. If you want a broad search, you can change the Results/Page to return 50 students at a time.
3. Results will show up immediately below the search form. In many cases, it won’t seem like anything happened, but the scroll bar on the right side will become available and the results will be displayed at the bottom of the page.
4. Click on the applicable student to access their contact records.
5. The student you select from your search will now show up in the Recent Students box on My Home Page. This drop-down menu will store up to 10 of the last students you accessed, allowing you to toggle between those students quickly.
6. To enter the selected Recent Students’ contact records, click on Contact Manager in the left side menu. The menu will expand. Click the sub-menu Contact Manager to enter the tool.
7. Inside the Contact Manager tool, you can view all activities you have scheduled for that student. Near the bottom of the page you can select “+ Add Activity”.
8. Select the activity from the drop-down, example: “Meeting with Student”.
9. Fill in the following:
a. Priority = “Normal”
b. Activity Status = “Closed”
c. Enter notes into the “Comments” box
d. Save
10. To add an Activity that will send as an email follow steps 1 – 8 and select the Activity “Email Student” from the drop down:
11. Fill in the following:
a. Internal Subject – enter the subject of the message, the student will see this in their email box.
b. Due Date – It will send immediate if not adjusted. You can adjust to schedule for a future date.
c. Priority – “Normal”
d. Activity Status – “Pending”
e. Comments – enter the email text here
12. Once all information is completed select the “Save” button:
NOTE: Although there is an option for numeric grades for both midterm and final grade, do not use this option. Chatham University only recognizes letter grades, entering a numeric grade will create an issue with the students GPA.
Viewing Degree Audits
Note: The Degree Audit provides Faculty or an Advisor with a detailed analysis of a student’s academic progress towards fulfilling the requirements of their degree. It also provides a means to view the requirements of another program, to see which of the student's current courses would apply to that program, and what courses would be required if the student was to transfer to that program.
From the left-side menu select My Students and then Degree Audit
a. The Degree Audit information from your most recent student will be displayed, to view another student either select one from your Recent Students, or search for a new student.
2. Select the correct enrollment if the student has multiple enrollments.
3. The Degree Audit is divided into the following sections
a. Program Details – displays additional details about the student’s current enrollment
b. Student Academic Progress - Displays the credits completed out of credits required.
c. Course Categories/Areas of Study Summary – Displays all categories for the courses of a program with an additional summary of course credits completed and remaining.
NOTE: Click on a major or minor in order to view additional GPA information for a student
d. Course List – Displays all courses needed for a student’s enrollment. This will also display when a student has taken the course, and their grades.
e. Electives – A detailed list of electives taken, as well as the elective pool.
f. Courses Not Applied – A list of courses taken which do not meet any fulfillment requirements for a student’s enrollment.
4. Faculty can also view different Hypothetical programs to evaluate how a student’s completed courses will count towards new programs.
a. To begin, select the Program Options Button.
b. The current program information will be listed at the top of the page. Select the new program in the Hypothetical Program Information Selection
c. Hit the Evaluate button. This will generate a hypothetical degree audit, with the same categories as the actual degree audit.
Frequently Asked Questions
How will I know what my log in credentials have been set to?
The first time you log in to myChatham you would be prompted to fill out a FERPA agreement. After that has been filled out you should have received an email stating your faculty MyPortal access has been set up. In that email you will find your username and password, along with how to change your password.
I have not been prompted to fill out the FERPA agreement on MyChatham.
Please call the Help Desk at 412-365-1112, they will be able to initiate that prompt for you.
I do not see the course listed that I’m supposed to be teaching.
If you have completed your FERPA, received your credentials, then it might be the case that the registrar’s office will need to add you to that course. You can contact them at 412- 365-2963 or by email registrar@chatham.edu.
I have completed my final grade entry but can no longer enter attendance.
Once final grades are entered the course is Locked. All attendance must be entered prior to completing the final grade entry.
The student roster on Portal does not match the course roster in Brightspace.
The CampusVue system is the main system of record. If a student is not listed on your Portal roster, they are not officially registered for the course. If this is the case, please advise the student to log into their Portal session to add the course to their schedule.
For additional help please contact the Helpdesk at (412) 365-1112 or email support@chatham.edu